Best Project Management Software Of 2024

ClickUp is best for teams that rely on Scrum for product development. While it includes all the features you would expect from a great project management software, it goes further with templates and features that allow for an Agile software development process. Plans with these features start at free for startup teams and increase to INR 995.55 ($12) per member per month (if billed annually) for multiple teams.

ClickUp’s feature offering is robust. It offers collaboration tools (such as real-time editing, mentions, calendar sync, and role creation and permissions), preset and custom automation recipes, reporting dashboards, project-tracking tools (such as checklists, timelines, Gantt charts, Kanban boards and dependencies) and over 1,000 integrations. Use templates or customize dashboards so your team works on its own terms.

ClickUp’s Agile Scrum features put this project management software over the top. Scrum is popular with software developers but is also used by sales and marketing teams. It allows teams to create products that customers love by gathering and incorporating customer feedback after each iteration, or sprint. ClickUp makes this process easy via features such as task progress boards, assignments, checklists, automation tools and collaborative tools to gather feedback.

Who should use it:

With robust features, ClickUp is great for any team looking for advanced project management capabilities. But, it is best for companies with Scrum Agile product development, marketing or sales teams. Learn more with our ClickUp review.

Regardless of budget limitation, monday.com offers something for everyone. Even if you are working on a team of two with no budget, monday.com can help you get your project done on time and with limited risk. If you are a small two-person team, you can enjoy monday.com for free. If you’re part of a growing team, use advanced project-tracking features, automations and integrations for as little as INR 746.66 ($9) to INR 1576.28($19) per team member per month, if billed annually (minimum of three seats per plan).

For small teams with little incoming revenue, the free version offers the ability to manage projects with customizable boards so your team works on its own terms. You can create custom boards using over 200 templates and unlimited docs. Your team members can even work on the go via monday.com’s iOS and Android apps. But, once you’re ready to move on to more complex, large-team projects, monday.com’s plans grow with your needs.

If you’re working with a growing or mature team, you can manage simple projects all the way up to multiple complex projects. Advanced integrations and plan features allow you to perform work using the tools that help your team best communicate, manage risk, plan and stick to a budget, allocate resources as needed and track your project’s progress, iterations, timing and completion.

For example, automations help your team stay on track with little added effort. With a few clicks, you can set a notification to alert you if any task is over budget or a team member has fallen behind. Further, Gantt charts show you how your project is progressing, and what needs to happen next. Zoom, Slack, synced calendars, Salesforce, Google Docs and other integrations allow for seamless and intuitive team collaboration across your organization.

Who should use it:

Startup businesses on a shoestring budget should consider monday.com. It offers a free version and free trials so users can test more advanced tiers as their companies can afford them. For more information, check out our monday.com review.

One of the main selling points for choosing Asana over other project management software is its multitude of collaboration tools. Along with most PM software, Asana allows you to comment on tasks and projects, but it also includes in-app chats for one-on-one conversations or even group chats. Aside from making communication easier for your team, Asana also gives you multiple project views, including Kanban-style boards, calendars, workload views and more.

There is a free version of Asana that can work well enough for up to 15 people and you get a fair number of features to enable you to manage projects, but you’ll miss out on some key features. A paid plan unlocks task dependencies, a timeline view, forms and milestones, a workflow builder and unlimited dashboards. Premium is the lowest-priced plan that costs INR 911.76 ($10.99) per user per month (billed annually). The Advanced plan costs INR 2073.23 ($24.99) per user per month (billed annually) and it includes features such as proofing, portfolio management, goals and the ability to lock custom fields.

Although Asana is packed full of features you’d expect of most PM software, there are still hundreds of integrations available, so you can connect software and data you already use to Asana. Cross-team collaboration is built into Asana, so you don’t have to duplicate tasks on separate boards, for example. Asana is easy to use but may not be super intuitive to learn at first.

Who should use it:

Asana can work for any size business, but it’s most ideal for midsize companies that need to collaborate with clients or across departments.

If you consider the list of third-party app integrations Zoho Projects allows, it may seem short, but if you add on the whole of the Zoho software ecosystem, you’ll likely find all the tools you need. Businesses that are starting out may prefer to choose Zoho for all of its apps to round out their tech stack for easy integration. Plus, Zoho Projects (and its complementary apps) are typically priced below the industry average, so it’s affordable for all business sizes.

Zoho Projects offers a free version of its PM software, but it’s limited. You can create only up to two projects and have only three users on the same account. There aren’t many customization options and you only get access to basic reports. The Premium plan costs INR 331.85 ($4) per user per month (billed annually) and lets you create an unlimited number of projects and includes up to 100GB of storage total. It’s at this level you also get standard project management features such as Gantt charts, custom views and automated tasks. For INR 746.66 ($9) per user per month (billed annually) the Enterprise plan increases your storage by 20GB and gives you more customization, such as for fields, roles and profiles.

You can expect standard project management features, such as task management, subtasks, task dependencies and time tracking. Plus, Zoho Projects includes built-in messaging for personal or group chats. On the highest-paid plan, you can customize fields, set workflow rules and get resource usage reports across all projects.

Who should use it:

Zoho Projects is a great pick for small businesses that want to integrate other Zoho apps. It’s especially useful if you’re just starting out and you want to stick to the Zoho ecosystem, as the integrations will be seamless.

Smartsheet is similar to Airtable in that it’s primarily a spreadsheet project management tool, but it comes with features to enhance it. It’s a highly customizable application, so you can use premade templates to create the type of project you need and then tweak the details to better suit your needs. Its workflow automation is available to all plan users and includes triggers, alerts, reminders and assignments.

The biggest difference between free and paid plans is in limitations. The free plan gives you only two sheets and it’s lacking forms, template sets, API calls, the document builder and proofing. However, you get 100 automations per month. The Pro plan costs 580.74 ($7) per user per month (billed annually) and gives you forms, removes limits on viewers, increases storage and attachment file size and allows you to set up permissions for users. Plus you get 250 automations per month.

For more advanced features and fewer limitations, you’ll pay INR 2074.06 ($25) per user per month (billed annually and has a three-user minimum). It’s at this level that you get proofing, unlimited automations, forms with conditional logic and an activity log. Enterprise is meant for larger businesses that need a higher level of security with single sign-on, unlimited attachment storage and a directory integration. You need to contact sales for a quote for the Enterprise plan.

Who should use it:

Project teams that prefer spreadsheets for data and project management are likely to take to Smartsheet quickly. The automated workflows, forms and proofing features make it much easier to get work done quickly and efficiently, whether you’re collaborating with teammates, clients or both.

Notion offers one interface to handle all of your content creation projects from start to finish. Not only can you design your content from the platform, but you can also create checklists, store your documents or rich content and share your content from one platform. With a free Personal plan and small business paid plans that increase to just INR 663.70 ($8) per month per user (when billed annually), even freelance content creators can afford this luxury.

Per Notion, this software is a writing tool, albeit an elaborate one. Create a piece of content, design it and publish it all from one platform. Even add rich content such as images, videos and audio files to your creations. Freelancers who produce content for clients can invite guests (clients) to view, comment or edit pieces for free. Checklist, Kanban, gallery and timeline views allow you to manage the creation process as the professional you are.

To put your services over the top, as a freelancer, you can even create a knowledge base about your services to share with potential clients. For example, you can create packages or tiered pricing pages, your résumé and a branded portfolio to share on your website for potential client consideration. Or, create an internal knowledge base with unlimited files so you always have samples to share upon client request.

Learn more about what it has to offer with our Airtable vs Notion comparison.

Who should use it:

Notion would be the best fit for content creators who are solopreneurs or have small teams.

Teamwork makes working with and managing client relationships seamless. Paid plans offer unlimited collaborators. This means service-oriented freelancers, consultants and agencies can work directly with clients within the interface to create a deliverable that uniquely meets client needs and expectations. While plans are a bit pricier than competitors’ plans, Teamwork offers a 30-day free trial for all tiers so you are sure of your choice before committing.

Teamwork’s free plan is limited and it is best to upgrade to offer the best client experience. Its first-tier paid Starter plan starts at INR 496.94 ($5.99) per user per month (with a minimum of three users) while its Deliver plan starts at INR 828.79 ($9.99) per user per month (with a minimum of three users) when billed annually.Its highest paid plan is INR 1,658.42 (19.99) per user per month (with a minimum of five users) and billed annually. Unlike competitor plans, the unlimited collaborators’ feature and 30-day free trial make these plans worth the price. And, if your project needs more hands for client satisfaction, you can hire freelancers to help without paying for extra seats.

In terms of client-facing features, paid plans offer team chat tools, a collaborative document editor, intake forms, client-access controls as well as the ability to track time spent on work and issue invoices. Clients can directly comment on project deliverables, task lists and milestones to ensure their needs are met throughout the project development process. This means more satisfied clients who are more likely to become repeat clients.

Who should use it:

Client-facing professional service providers and agencies will find Teamwork uniquely meets their needs.

Wrike is a popular project management solution for all types and sizes of businesses, but it stands out with its commitment to automation with artificial intelligence (AI) assistance. There’s a whole category of features devoted to “smart” actions, including search, replies (via mobile) and text recognition. Nearly all of the AI-assisted features are available on all plans (even the free plan). Only AI-assisted project risk prediction is limited to the higher paid tiers.

The free plan doesn’t limit the number of users you can add to your account, but there are other limitations that might make it only viable for a freelancer to use. There are no calendars, dashboards, custom fields or advanced reporting and views. Once you upgrade to a paid plan, you’ll unlock those features, plus workflow automations. The low-priced Team plan costs INR 813.03 ($9.80) per user per month (billed annually), but it requires at least two users and no more than 25 users.

To get to the most useful features, such as custom templates, task approval and resource management tools, you need at least the Business plan, which costs INR 2,057.47 ($24.80) per user per month with a five-user minimum (billed annually and caps at 200 users). For the best security and advanced reporting and planning features, you need to request a quote for the Enterprise or Pinnacle plan.

Keep in mind that costs go up if you need specific integrations, marketing tools or two-way sync for Jira or GitHub—Wrike charges for these add-ons.

Who should use it:

Wrike provides a lot of value for its free and low-priced plan users with its AI-assisted tools for mobile and desktop apps. However, the richest feature sets are limited by higher pricing, user minimums and added costs, which means Wrike is likely best for larger companies with bigger budgets.

Given Jira’s history as a bug-tracking tool, it makes sense that it’s best used by product teams and developers. However, it is versatile enough to work for any type of project manager who needs to plan, assign, track and manage tasks and projects. Features such as roadmaps and dependencies make it clear that Jira is best suited for product developers.

One of the best things about Jira is that it offers a feature-packed free plan for up to 10 users. You can create as many project boards as you need, plus automations, custom workflows and backlog management. Your automations are limited to 100 per month and to a single project. A Standard plan billed monthly requires at least 10 users and starts at INR 6,761.43 ($81.50) per month, or about INR 676.14 ($8.15) per user. This plan offers the same features as the Free plan, but offers more security and admin features, such as advanced roles and permissions, audit logs and support during business hours.

The most useful features come with the Premium and Enterprise plans. Premium monthly billing also requires you to pay for at least 10 seats and starts at INR 13,273.97 ($160) per month and unlocks advanced roadmaps, sandbox, project archiving, capacity planning and 24/7 support. Jira isn’t the most intuitive project management app unless your team is familiar with Agile project management tools, but there are pre-made templates that will make it easier for you to adapt to Jira’s style.

Annual subscriptions are also available for slightly lower rates over time. The standard plan starts at INR 65,540.22 ($790) per year for 1-10 users, or about INR 5,890.32 ($71) per month.

Who should use it:

Although Jira offers a free and low-cost entry-level plan, it’s most useful at the Premium level and it’s intended for dev teams that need task dependencies, high-level project and resource planning and roadmapping features.

Confluence is a robust project management tool that has four plans to choose from, one of which is free forever. In the Free plan, you can have up to 10 users with one site. You get unlimited spaces and pages, access to whiteboards, databases and macros. There is access to a structured page tree organization, page versioning and use of the template library. You also get access to the multitude of apps and integrations compatible with Confluence.

The Standard plan brings more to the table and costs INR (4,979.08) $6.05 per user per month. You get everything in the free plan plus you can have up to 50,000 users. Additionally, there is space and page permissions, archive and unarchive pages, page insights and external collaboration for guests. The Premium plan is the next in line for INR 957.67 ($11.55) per user per month. In addition to everything in the Standard plan, you gain access to analytics, you can inspect permissions, archive in bulk and access team calendars. There are also automation features in the Premium plan.

If you still need more, you can access the Enterprise plan. For pricing, you have to contact sales. This plan allows you to have up to 150 sites. It has the most robust analytics with Atlassian Analytics, Data Lake and data connectors. It also allows access to product requests and user counts.

Who should use it:

Whiteboards are useful in project management because they allow brainstorming and community notes to be maintained. Confluence has an easy-to-access whiteboard tool that managers and team members can utilize at all times.

Airtable is best for companies that are used to managing projects using Microsoft Excel or Google Sheets but want more capabilities. It is a supercharged spreadsheet that allows the integration and management of traditional and rich data points, such as photos, videos and other files. While it is most famous for its spreadsheet-like interface, it also allows for other project views, including Kanban card stacks and gallery, grid, calendar and Gantt/timeline views.

Its integration options make this software work for any data-driven company. You can, for example, import data from Dropbox or Salesforce. You can also create a form that can be sent out via a shareable link to collect data from project participants, target users or project beneficiaries. Then, use templates and drag-and-drop features to analyze data from different perspectives, track how the data is used and forecast resource needs for project completion.

Other ready-made extensions or scripts then allow you to visualize your project as it progresses for a more intuitive experience. Access Airtable Marketplace to create a virtual whiteboard for idea brainstorming or an examinable 3D model of your project. You can even use pivot tables, flow charts and other visual data- and project-reporting tools to showcase project progression and successes.

Who should use it:

Airtable is known for its ability to help companies easily import, track and visualize data (even rich data). This makes Airtable ideal for companies with projects centered on traditional spreadsheet-compatible data.

Trello is a Kanban board-style project management tool. It has four plans to choose from starting with the Free forever plan. This plan is perfect for individuals or very small teams looking to stay organized with their projects. In this plan, you get unlimited cards, up to 10 boards per workspace, unlimited Power-Ups (integrations), unlimited storage with 10MB per file, 250 workspace commands monthly, custom backgrounds and stickers and unlimited activity log. It also allows you to assign tasks and set due dates. It is iOS and Android compatible with respective mobile apps and has two-factor authentication.

The Standard plan is designed for small teams focused on collaboration. It costs INR 414.58 ($5) per user per month when billed annually. In this plan, you get everything in the Free plan, plus you can access unlimited boards, advanced checklists and custom fields. The unlimited storage is upgraded to 250MB per file and there are 1,000 allowed workspace command runs per month. Guests get a single board, and there are saved searches for convenience.

Organizations can upgrade to the Premium plan for INR 829.16 ($10) per user per month when billed annually. This plan offers everything that the Standard plan does and more. It expands views from the Kanban board to calendar, timeline, table, dashboard and map views. There are unlimited workspace command runs. There are increased administrative and security features, workspace-level templates and collections. This plan allows observers and has a simple data export feature.

For organizations needing more connection across teams, there is the Enterprise plan. It costs INR 1,451.02 ($17.50) per user per month (billed annually) and comes with everything in the Premium plan and more. There are unlimited workspaces and organization-wide permissions to give better access to projects as needed. There are organization-visible boards for centralized work. It also includes public board management, multi-board guest views, attachment permissions and Power-Up administration.

Who should use it:

Trello’s Kanban-style board with drag-and-drop features makes organizing a project and collaboration easy. It’s intuitive to use, and teams respond well to its format.

Coda makes collaboration easy with an interface that feels like a doc but engages with collaborators like an app. Organizations can start with the Free plan, which has a lot to offer to begin with. You get unlimited document size for unshared documents, use of Coda AI and limited automations, such as 35 time-based and 100 event-based tasks. Attachments are limited to 1GB per document. It comes with “Packs” to connect your document with the apps you use most. Users can publish an unlimited number of forms. It syncs tables and sends edits across docs for efficiency and saves a document’s version history for up to seven days. It allows real-time collaboration, document sharing and page syncing. It also allows you to publish stats across unlimited folders.

The Pro plan is available for 829.16 ($10) per month per doc maker. This plan upgrades document size to unlimited. You get up to 2,000 credits per month for Coda AI tasks. It offers 100 time-based automations with 500 event-based automations per month and 36 pack integrations. Attachments are limited to 5GB per document. In addition, you can custom brand forms, cross-doc tables and maintain a 30-day version history of all documents. It also allows for hidden pages and custom domains to be added, which means you can publish directly to a URL.

The Team plan jumps to INR 2,487.47 ($30) per month per doc maker. This plan increases Coda AI usage to 6,000 credits per month per doc maker. It has unlimited automations and unlimited attachment sizes, and there are 64 integration packs to choose from. Users can sync across tables and actions to create a master doc, and the version history is unlimited. Users can lock pages and have access to advanced locking features. There are also private folders included.

The Enterprise plan is available upon a custom quote and allows up to 12,000 AI credits per month. There are 73 integration packs to choose from, and users can access page analytics with internal doc analytics. There is advanced user management to better oversee teams.

Who should use it:

When you want customized forms to gather information, Coda is the pick of the platforms. It allows you to create and brand forms to make information gathering straightforward.

Todoist is a great way to stay on track with personal and team projects. The Beginner plan is the free forever plan. It comes with the ability to create five personal projects and upload documents up to 5MB per file. There are three filter views, and it tracks one week of activity history so you can see where you started the week off and determine overall productivity.

Projects can have up to five collaborators in this plan. It’s a simple plan that can get anyone started quickly and easily.
The Pro plan is a reasonable INR 331.66 ($4) per month when billed annually. It offers everything in the Beginner plan and more. You get up to 300 personal projects, and files as large as 100MB can be uploaded. There are 150 filter views, and you get unlimited activity history to see various iterations of projects. There are task reminders and task duration clocks to track productivity for each and every project. It allows up to 25 collaborators per project and triggers auto backups.

For organizations that need more, they can upgrade to the Business plan for $6 per member per month when billed annually. In this plan, you get the project number upgraded to 500 team projects. There are unlimited collaborators on these, and you can assign admin and member roles to keep the organization on track. Admins also gain access to security controls to ensure the privacy of projects.

Who should use it:

Staying on track is the key to project efficiency and completion. Todoist is ideal for keeping organizations on task with ease.