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A project management platform can be a lifesaver when it comes to project organization. Trello is one of the most popular project management software platforms on the market today offering a free forever plan and low-cost premium plans starting at $5 per user per month. To help you better understand Trello pricing plans and fees we break down each plan, its features and inclusions.
What Is Trello?
A Kanban-style project management software, Trello is used by more than two million teams worldwide to visualize and manage projects, workflows or tasks. Trello has served as an industry leader in the project management space since 2011.
Trello’s popularity is easy to see. Those looking for a visually intuitive layout love Trello’s simplistic approach. With a glance, team members can see the status of work in real-time. The platform is visually stunning, easy to use and offers a robust free version. With four plans, there is one for you.
Trello Plans & Pricing
Trello offers one free plan and three paid plans. Each plan is priced per user. For example, the Standard plan is INR 416.21 ($5) per month, per user. If a company has five users on the plan, the total will be INR 2081.05 ($25) per month. Every plan comes with unlimited Power-Ups (integrations) so that users can customize their experience to their individual needs. Plans also include Butler, Trello’s no-code automation tools that give users the ability to automate repetitive tasks and build workflow processes.
Trello offers users one free plan and three paid plans. Each plan offers additional customization, organization and safety features. Trello also offers a free trial for those who want to try out the platform. The 14-day free trial of the Premium plan does not require a credit card and can be canceled anytime in the first two weeks.
Free
Trello’s free plan offers all its core features. Without spending a dime, users can create unlimited cards on up to 10 boards, unlimited Power-Ups and much more.
What’s Included?
Unlimited Power-Ups
Unlimited storage (10MB per file)
Unlimited activity logs
Up to 10 boards per Workspace
Up to 250 Workspace command runs per month
Unlimited activity log
Android and iOS mobile apps
Two-factor authentication
Who’s It Best For?
Individual entrepreneurs who need to organize their projects will find the free plan ideal. The lack of a user limit makes it an option for small to medium-sized business (SMB) teams. However, the limits on file uploads and automations can push users into upgrading to a paid plan.\
Standard
For INR 416.21 ($5) per user per month when billed annually―or INR 499.45 ($6) per user per month when billed monthly―Trello’s Standard plan includes everything in the free plan plus new features such as the use of unlimited boards that makes it easy for large teams to handle multiple projects at a time.
What’s Included?
Unlimited boards
Advanced checklists
Custom Fields
Unlimited storage (250MB per file)
Up to 1,000 automation actions per month
Single board guests
Saved searches
Who’s It Best For?
Small teams that need to manage work and scale collaboration will find the Standard plan ideal for its features. This plan helps users to manage and track tasks, collaborate with teams and streamline workflow. It is particularly beneficial for those who need more than what the free plan offers but aren’t ready to commit to the more feature-intensive Premium or Enterprise plans.
Premium
For INR 832.42 ($10) per user per month when billed annually or INR 1040.53 ($12.50) per user per month when billed monthly, Trello’s Premium plan includes the same unlimited cards, boards and activity logs, but adds multiple ways to view a project.
The dashboard view adds real-time insights and the ability to communicate your team’s progress in a visual way. The timeline view lets project managers plan projects, oversee every sprint and see how all the moving parts fit together. The Workspace Table view allows users to view projects in a spreadsheet-style list that can be sorted and filtered to drill down while the Calendar view displays start dates, due dates and advanced checklist items.
What’s Included?
Views: Calendar, Timeline, Table, Dashboard and Map
Workspace views: Table and Calendar
Unlimited Workspace command runs
Administrative and security features
Workspace-level templates
Board collections
Deactivate members
Who’s It Best For?
Teams that need to track numerous projects through various methods will find the Premium plan ideal for managing boards, timelines, calendars, maps and more.
Enterprise
Trello offers an Enterprise plan for corporations that need to connect work across teams with more security and controls. The plan costs INR 1456.74 ($17.50) per user, per month, when billed annually. This cost is the estimated cost for 50 users. As the number of users increases, the cost per user decreases.
What’s Included?
Unlimited Workspaces
Organization-wide permissions
Organization-visible boards
Public board management
Multi-board guests
Attachment permissions
Power-Up administration
Free SSO and user provisioning with Atlassian Access
Who’s It Best For?
Organizations will find the Enterprise plan helpful for more safety and control. The plan gives administrators more organizational control to keep sensitive information private by restricting attachments, managing access to individual, board-specific or company-wide levels and leveraging one central Admin Dashboard to manage permission settings and security.
Top Trello Features
Trello offers a wide range of features, including Kanban board-style organization, numerous customization capabilities and automations functionalities. Additionally, there are a number of third-party integrations (a.k.a. ‘Power-Ups’) available for Trello, which enables users to further customize Trello to meet their unique needs.
Boards
Trello boards are the software system’s core feature, and are similar to Kanban boards. Boards allow users to strategize projects, break down steps and plan projects. The free plan includes 10 boards per Workspace while all the paid plans include unlimited boards. Trello’s Standard and Premium plans offer a comprehensive approach to project management that goes beyond the basic board view. They introduce a suite of seven views—Board, Timeline, Table, Calendar, Dashboard, Map and Workspace—that cater to different needs and project complexities. For instance, the Calendar view provides a visual representation of due dates while the Timeline view is ideal for planning projects over time. The Table view allows for a compact, sortable representation of tasks, and the Dashboard view gives an overall summary of project progress. The Map view provides valuable geographic context for teams working across multiple locations.
Automation
Trello’s Butler, a built-in automation tool, allows users to create simple language commands to automate repetitive actions. These commands can be based on various triggers such as changes in a card’s status, due dates or when specific labels are assigned. For example, Butler can be programmed to automatically move a card to a different list when its status changes to “completed,” or to send a reminder when a card’s due date is approaching. Butler enables Trello users to save time and labor by automating routine tasks.
Power-Ups
Trello has more than 200 Power-Ups, which are integrations that enhance the functionality of Trello boards. Many are commonly used software applications such as Google Drive, Slack, Salesforce, Microsoft 365 and Jira. Power-Ups can be activated to meet specific project needs, significantly improving the versatility of Trello, project tracking and team management. All subscription plans, including the free plan, include the ability to download Power-Ups. Some Power-Ups charge an additional subscription fee.
Templates
Trello’s templates are an ideal solution for replicating specific processes or workflows. It serves as a foundational blueprint for creating boards with identical layouts and structures. Instead of starting from scratch, Trello users can use tried-but-true templates or customize templates to fit their project. Examples of templates include weekly planners for teachers, speaker guides for online events, client workforce management and new hire onboarding templates. The templates are available to everyone, even those on the free plan.
Workspace Calendar View
Trello’s Workspace Calendar View is a useful feature for teams managing multiple projects to get an overview of their tasks, deadlines and project timelines across multiple boards. It aggregates all the due dates from cards across multiple boards within a Workspace and presents them in a clear, organized calendar format. Each task with a due date is represented as an event on the calendar, allowing teams to maintain a clear understanding of their priorities and timelines, avoid scheduling conflicts and prioritize tasks.
The drag-and-drop functionality enables users to quickly reschedule tasks by simply moving them to new dates on the calendar. Trello’s Workspace Calendar View integrates with popular calendar apps including Google Calendar, Outlook and Apple Calendar, allowing users to sync their tasks with their preferred calendar applications for a more streamlined scheduling experience. The Workspace Calendar View feature is only available on the Premium and Enterprise plans.
Trello Pricing vs. Top Competitors
Trello’s simplistic design is not ideal for every project manager as it relies heavily on the Kanban board system of organization. One common complaint about this system is that it makes it harder to track multiple projects at once, leading many to seek a Trello alternative. For more information on its leading competitors and how it stacks up to the competition, check out our article on the top Trello alternatives.
Check out the table below for a comparison of starting monthly pricing per user for some of the top competitors.
Trello Vs ClickUp
ClickUp is a great option for companies that want a customizable platform. Similar to Trello, ClickUp uses a Kanban view. Unlike Trello, however, ClickUp allows users to create custom views, comes with an advanced search function and has a “mind mapping” feature that allows teams to visualize projects. While ClickUp does not advertise its Enterprise plan pricing, both Trello and ClickUp offer similar-priced entry-level and mid-tier plans. Learn more about ClickUp vs Trello.
Trello vs monday.com
monday.com is great for teams that want project-specific features. While Tello is more general, monday.com has features such as budgeting, time tracking, e-commerce options, marketing and sales pipeline management. Both monday.com and Trello offer free plans, but Trello’s free plan is more robust. It allows for an unlimited number of users, while monday.com caps the number of users to two. Trello’s free version also has up to 10 boards per Workspace while monday.com’s free plan includes three boards. Trello’s basic plan is slightly cheaper per month than monday.com, but both software’s entry-level and mid-tier plans are closely priced.
Trello vs Asana
Asana is a popular project management software among teams that need help facilitating collaboration. It allows project managers to define who is working on what task, assign due dates to each individual task and track each team member’s progress clearly.
Asana offers a robust free plan that includes unlimited tasks, projects, messages and activity log for up to 15 users. With only two plans priced at INR 914.83 ($10.99) and INR 2080.22 ($24.99) per user per month, Asana paid plans are considerably more expensive than Trello’s paid plans. Learn more with our Trello vs Asana comparison.
Is Trello Right for Your Business?
Trello is a great option for project managers and teams who prefer a simple, easy-to-use project management platform. Its plans are priced similarly to many of its competitors. Its free plan is suited for individuals or small teams without complex project management needs, while the two-week free trial is great for those who want to try to platform without committing to a contract.
Frequently Asked Questions (FAQs)
Why do you need project management software?
Project management software helps you to plan, organize, budget and track the progress of a company project. It also unites a team around shared goals so all are working toward successful project completion. In dispersed teams, growing businesses or across multiple departments, this can be difficult to do without software people can join and access from their own devices wherever and whenever they work.
What is Trello used for?
Trello is a project management software system that helps companies manage projects, organize tasks and track productivity.
Is Trello really free?
Yes, Trello has a forever free plan that includes unlimited cards, up to 19 boards per workspace, unlimited activity log and unlimited storage (10 MB/file). One disadvantage of the plan is its limit of 250 free automotive tasks per month.
What are the limitations of free Trello?
Trello’s free version contains enough features for individuals or small teams to organize projects; however, it is limited. While the free version includes unlimited cards, boards are limited to 10 boards per Workspace. The unlimited storage is capped at 10MB per file. Unlike more advanced plans, the free version does not include advanced checklists, custom fields, saved searches, organization-wide permissions and views such as calendar, timeline, table, dashboard and map.
Is Trello HIPAA compliant?
No, Trello is not HIPAA compliant. Trello can be used by healthcare organizations, but those organizations can not input patients’ information directly into the software. Uploading any protected health information is a violation of Trello’s parent company Atlassian’s Terms of Service.
Can Trello be used off-line?
Yes, users can use Trello off-line from its mobile app, but not from a desktop. In addition to creating new boards, users can add cards, rearrange workflows, assign members to cards, add descriptions and add photos all without an internet connection. All the changes will sync up with your account as soon as you are back online.
