Smartsheet is a leading project management software platform designed to keep business teams organized. Smartsheet offers three pricing plans to fit any company’s budget. We broke down each plan in terms of cost, features and customizations to help you decide on the best fit for your business.
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HubSpot
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Smartsheet
Yes, for one user and two editors
$7 per user per month
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Who Is Smartsheet Best For?
Smartsheet is an industry-leading end-to-end executive platform that enables project managers and teams to plan projects, collaborate on tasks, automate workflows, report on work in real time and keep teams organized. The spreadsheet-based cloud software features an array of traditional project management tools in an easy-to-use interface. It can scale from a single project to end-to-end work management, making it a fit for companies of all sizes.
Smartsheet Plans & Pricing
| Pro | Business | Enterprise | |
|---|---|---|---|
|
Price
|
$7 per month, per user
|
$25 per month, per user
|
Custom pricing
|
|
Sheets, Forms, Reports and Dashboards
|
Unlimited
|
Unlimited
|
Unlimited
|
|
Sheets per Report
|
1 |
Unlimited
|
Unlimited
|
|
Viewers and Collaborators
|
Up to 10 per object
|
Unlimited
|
Unlimited
|
|
Attachment Storage
|
20 GB
|
1 TB
|
Unlimited
|
|
Automations
|
250 per month
|
Unlimited
|
Unlimited
|
|
Security Features
|
Admin center and user management
|
Admin center, user management, directory integration, single sign-on (SSO) and security assertion markup language (SAML)
|
|
|
Integrations
|
Microsoft Office 365, Google Workspace, Dropbox, Quip and Slack
|
All of Pro plan integrations plus Microsoft Teams, Adobe Creative cloud extension, Power BI [business intelligence] and Smartsheet for Tableau
|
All of Business integrations plus e-signature with DocuSign
|
|
Support
|
Online web support, Smartsheet community and learning center
|
Online web support, Smartsheet community, learning center with standard support and professional support available for purchase
|
Online web support, Smartsheet community, learning center, standard support and 24/7 phone support with professional support available for purchase
|
Pro Plan
The Pro plan is priced at $7 per month, per user, if paid annually or $9 per month, per user, if billed monthly. This plan provides a singular place for teams to track, manage and execute work in real time. It is the ideal plan for small to medium-sized businesses (SMBs) as the maximum number of users for this plan is 25.
Basic project management, such as task creation, milestone setting and project tracking, can be accomplished with the unlimited sheets, reports and dashboards. The plan, however, limits reports to one sheet and only allows 10 widgets per dashboard. This plan allows for up to 10 viewers per object to ensure everyone on the team can view the project and up to 250 per-built automations per month. Users can view plans with grid, Gantt, card or calendar views. The plan includes 20 GB or attachment storage, support for mobile Android and IOS apps and some integrations including Google Workspace, Microsoft Office 365, Dropbox, Quip and Slack. Support includes online web support, the Smartsheet community and a self-service learning center.
Business Plan
The second tier plan starts at $25 per month, per user, if paid annually or $32 per month, per user, if billed annually. A minimum of three users is required to purchase this plan. The Business plan takes project management up a notch with unlimited automations, unlimited collaborations who can view and edit projects, unlimited sheets per report and unlimited widgets per dashboard. It increases the maximum attachment size from 30 MB to 250 MB and file storage from 20 GB to 1 TB.
The Business plan offers customization features, such as the ability to brand your Smartsheet account with custom logos and colors, a document builder to generate custom PDFs for sheet rows and the ability to publish sheets, reports and dashboards to a unique URL to enable anyone the ability to access these documents.
Another great feature the Business plan unlocks is activity logs, which allow you to track and view all changes made to a report, sheet or dashboard. This becomes more essential as your team expands. It also allows you to compare the planned work alongside the actual work that has been completed. This comparison helps managers and team members measure a project’s progress, identify any bumps in the road and keep projects on track. The Business plan is ideal for businesses that do not have complicated project management needs but do have large teams that need to all be on the same page.
Enterprise Plan
Smartsheet negotiates the price of the Enterprise plan on a case-by-case basis. The plan enhances information technology (IT) governance and administrative powers. As with the Business plan, it caps the maximum attachment size at 250 MB, but it includes unlimited file storage. The Enterprise plan increases security by limiting the methods users gain access to Smartsheet with an SSO or SAML. It also allows administrators to protect sensitive information by restricting the domains to which Smartsheet assets can be shared. The Work Apps feature is a no-code platform that allows you to create mobile and web apps to streamline your business.
Additional Information
Smartsheet offers a free trial for those who want to test out the software before committing to a financial obligation. The trial includes all the features of the Smartsheet Pro Plan and some features of the Business Plan including creating sheets to manage work, sharing sheets with an unlimited number of people and visualizing data with dashboards.
Users are not locked into the plan they originally sign up for. Smartsheet also makes it easy to add or remove users and change plans at any time. Nonprofits can also apply for a discount on Smartsheet’s annual plans during the sign-up process.
Smartsheet Alternatives
Smartsheet is not the only project management software on the market today. Jira and Airtable are two of Smartsheet’s top-rated competitors.
While Smartsheet is a work management software designed for managing tasks and project pipelines, Jira was designed to capture, assign and prioritize bugs quickly, making it a go-to software for developers and software companies. The price of Jira’s first paid plan is comparable to Smartsheet at $8.15 per user, per month. However, Jira’s midtier plan is almost $10 a month per user cheaper. Jira also offers a free plan for up to 10 users.
Airtable is more expensive than Smartsheet with its first paid plan starting at $20 per user, per month, and its midtier paid plan starting at $45 per user, per month. As with Jira, Airtable does offer a free plan for up to five users. If you are looking for a highly customizable platform, Airtable might be for you. The project management software integrates with more than 1000 apps and websites to allow users to customize it to fit their needs.
Featured Partners
1
monday.com
Yes
From $8 monthly per user
Zoom, LinkedIn, Adobe, Salesforce and more
2
HubSpot
Yes
Available
Google Contacts, Mailchimp, Xero, Aircall, Airtable and more
3
Smartsheet
Yes, for one user and two editors
$7 per user per month
Google Drive, Slack, Tableau, Miro, Zapier and more
4
ClickUp
Yes, for unlimited members
$7 per month
Slack, Microsoft Outlook, HubSpot, Salesforce, Timely, Google Drive and more
Bottom Line
Smartsheet is not the cheapest project management software on the market, but it is comparable in price to many of its competitors. Fortunately, the company offers a free version that organizations could use as a trial of sorts. Smartsheet is a solid option for small teams with more complex organization needs or looking to scale along with medium-sized companies wanting a tool to project data in a clear, spreadsheet-style format.
Frequently Asked Questions
How much does Smartsheet cost per month?
Smartsheet starts at $7 per user, per month, when billed on an annual basis. This plan has a minimum of one user and a maximum of 25 users.
Does Smartsheet have a free plan?
Smartsheet does offer a free plan. It can be used by one user and up to two editors.
Why is project management important?
Project management is important in business because it helps you complete projects successfully and hit goals for yourself and your clients.
Coordinating a multifaceted project for which several people owe deliverables, keeping everyone organized and ensuring the output meets expectations—all this while under the stress of a deadline—presents a challenge for even the most experienced project manager.
These challenges become more feasible through project management best practices.
What are the three main types of project management software?
Individual project management software is set up by one person with one view, such as a spreadsheet view. Collaborative project management software offers one source of truth but also tools that allow people to work on their terms and within their individual roles, such as real-time editing and task-assignment capabilities. Finally, integrated project management software allows for the management and tracking of multiple projects.
Is project management software secure?
Like most types of software, the best project management software programs offer many levels of security. When choosing this type of software, you want to look for security features like two-factor authentication (2FA) or multifactor authentication (MFA), documentation that shows frequent security updates and patches, intrusion detection, the monitoring of user activities, data encryption and privacy protection.
