10 Best Task Management Software Of 2024

Task management giant monday.com offers one of the most scalable and intuitive automated workflow solutions around. It’s a team collaboration tool that can help you track your own tasks, as well as team tasks, depending on the plan you choose. All plans include the popular Kanban view, but paid plans get access to timeline, calendar and map views.

Pricing:

There’s a forever-free plan that gives you access to more than 200 templates for boards to help with lead capture, campaign planning and project management, to name a few. You’re limited to 500MB of file storage, but you can create an unlimited number of documents. You only get one board per dashboard, but that should be enough for a freelancer or a very small team. The only confusing thing is that monday.com’s chart shows the free plan is available for two seats, while in another area on the site it shows up to five seats.

Alternatively, you could choose from four different monday.com paid plans, starting at $24 per month (paid on an annual basis) for three seats. The Basic plan ups storage to 5GB, gets you priority support and unlocks viewer-only access. Upgrade to the Standard or Pro plan to get 20GB or 100GB of storage, respectively. It’s at these levels that monday.com allows integrations and automations, but limits how many actions your team can use (an action is a trigger followed by an action; “if this, then that”).

*Pricing is billed annually; three-seat minimum ($8 per additional seat per month)

Learn more: Read our full monday.com review.

Who should use it: Whether you’re a solopreneur or an enterprise, monday.com is an easy-to-use task management tool for any size team that needs to track any business-related tasks.

There’s a lot to like about ClickUp; it has almost any feature you could possibly want from task management software and it’s affordable. It has one of the most generous forever-free plans that doesn’t limit your users. If you decide you need more features or fewer limitations, you can upgrade to a paid plan, which starts at $7 per seat, per month (paid annually).

Pricing:

The free ClickUp plan does limit you to five spaces,100 lists per space and 100MB of file storage, so it can work for a single person or a small team. You’ll also be able to use real-time chat in the app and you can create up to 100 custom fields, which are both features helpful for task management.

ClickUp’s standard views are list, board and calendar; Gantt, timeline and workload views are limited to 100 uses. The only downside to “uses” is that once you go through them, there’s no reset and you’ll have to upgrade to a paid plan to keep using some features.

Paid plans range from $7 to $12 per user, per month (paid annually) and most limitations are removed at this point. You’ll get unlimited spaces, storage, views and subtasks. Subtasks are smaller tasks nested under a larger task, which offers more organization than many of the best task management software. There are so many features ClickUp offers that it’s not possible to go over them all in this mini review. With that said, part of the downfall of ClickUp is that it can be overwhelming for a new user. It’s great to have so many tools and features and customization options, but it can be overwhelming, even if ClickUp itself is easy to use.

Learn more: Read our full ClickUp review.

*Pricing is billed annually

Who should use it:

ClickUp’s free and low-priced plans are great for managing your own work, but it’s a better task management tool for midsized businesses that need a budget-friendly task management tool.

Airtable is likely so easy to use because it’s similar to spreadsheets you’ve probably used before, such as Google Sheets or Microsoft Excel. Airtable is far more flexible and powerful though, and it offers an intuitive interface designer (with drag-and-drop elements) that creates a more visual representation of tasks and projects.

This task management software lets you essentially build custom project apps for your team with images, graphs, tasks and charts that you can assign to specific team members. Team members can comment back and forth on each interactive app for effective internal communication.

Pricing:

Although Airtable is one of the pricier options on this list—$10 to $20 per user, per month (if billed annually)—it offers a feature-packed forever-free version. The free version lets you create an unlimited number of databases, but it limits you to five users on one plan. The other limitations are in the number of records per base and per table (1,200 for each). You can add attachments, including images and videos, but only up to 2GB worth. And you won’t get the Gantt chart or timeline views on the free plan. Airtable does allow you to integrate other software, including Salesforce, Outlook and Hootsuite, but you can only perform 100 automations per month at this level.

If you upgrade to a paid plan, you’ll increase your storage to 5GB on the Plus plan and 20GB on the Pro plan. You’ll also get more automations per month (5,000 for Plus users, 50,000 for Pro users) and more customization options. You’ll also be able to invite external users to view an Airtable project via a shareable link, though guests can’t edit, mark up anything or communicate through the program.

*Pricing is billed annually

Learn more: Read our full Airtable review.

Who should use it:

Airtable is best used by creative and collaborative teams looking for a more visual task management solution that’s still easy to use.

Technically, any of the best task management software can be used to manage teams remotely, but Teamwork.com offers tools that specifically cater to remote teams. For example, there’s native time tracking on all plans—even the free one—so you can be sure all your billable hours are right where you need them in your task management app. There’s also real-time collaboration in task cards for multiple users.

Pricing:

The free plan is available for up to five users, but it’s a bit limiting. You can create up to two projects with tasks and subtasks, but you only get up to 100MB of storage. Teamwork.com only allows one integration—Zapier, which you can use to create automations. You can’t add clients or set custom fields, and there’s no billing or invoicing feature at this level.

Paid plans are reasonable at $5.99 to $17.99 per person, per month, and there’s a three-user minimum, which means you’re looking at just a little less than $20 per month at minimum (paid annually upfront). Even the entry-level paid plan has significant limitations, including no ability to track change history and no project-level tags.

*Pricing is billed annually.

Learn more: Read our full Teamwork.com review.

Who should use it:

One of the best reasons to use a free or paid plan from Teamwork.com is the time-tracking feature. You’ll be able to calculate billable and non-billable hours for each user, which can help with future quotes (and for billing clients).

Todoist is one of the easiest task management programs to start using. It keeps the interface clean and simple, so it’s intuitive for any level of user. Create a list of tasks in projects and assign them to other users—you can even invite nonusers to view and collaborate on your projects. The views are limited to list and calendar, but you can get Gantt chart views with an integration.

Pricing:

The free plan of this task management software is generous with the features allowed (due dates, labels, integrations, templates and calendar sync, to name a few), but it’s limiting in how many ongoing projects you can have, how long activity history lives (one week) and the size of file uploads (5MB). The slight loophole with the limited project is that the limit doesn’t apply to archived projects, so if you work quickly on small projects, you could make Todoist’s free plan work for you. Want your team to work faster? Todoist includes a productivity tool with gamification to inspire workers to improve or increase productivity by awarding Karma points.

Paid plans loosen restrictions, so you can have up to 300 projects going at once and up to 100MB file uploads. You’ll also unlock reminders, so you can send out notifications to ensure collaborators stay on task. Todoist also offers automatic backups for paid users and member roles. Being able to set user permissions makes it possible to invite clients to only view projects applicable to them and not edit anything.

Learn more: Read our full Todoist review.

*Pricing is billed annually

Who should use it:

List-makers will love Todoist—its simple interface is easy to learn and use. Small teams that need simple task management that prefer list or Kanban-style views would likely do well with Todoist.

Asana is one of the best task management software options available and it’s a popular option for enterprises. Even small teams can make use of Asana’s free plan with its many unlimited features. For example, there are no limits on projects, tasks or storage for your account. All files are limited to 100MB each, though. You can even integrate more than 100 third-party apps to your Asana account on any plan. Asana doesn’t give you access to all possible views on the free plan, such as the timeline view, which is similar to a Gantt chart.

Pricing:

Paid plans start at $10.99 per user, per month (paid annually), which is a bit expensive compared to other leading platforms, but there’s no user minimum. The benefits of a paid plan include access to unlimited dashboards, collaboration with an unlimited number of guests (or clients) and a workflow builder, so you can create automated and recurring workflows.

Learn more: Read our full Asana review.

*Pricing is billed annually

Who should use it:

Asana’s workflow builder makes it easy for anyone to manage a large team that requires task management.

There are a lot of things to like about Basecamp, but perhaps the best feature is the pricing structure. You can use Basecamp as a freelancer for free and tolerate the minor limitations, or upgrade to $99 per month for zero restrictions. This task management software’s pricing doesn’t charge per seat, so it’s super scalable for growing businesses. The free version limits you to three projects, 20 users and 1GB of storage, plus you won’t have client access, project templates or priority support.

As far as features go, Basecamp allows you to create unlimited projects, to-do lists, message boards, direct messages, group chats, synced schedules and file storage. There are a few automations, such as check-in questions and project templates, which save a lot of time for managers. There are three views available: card, list and Basecamp’s own hill chart, which is a bit of a competitor of a Gantt chart.

Client access is a big feature in Basecamp. You control what clients can see and you can add labels to content or messages for internal users to let them know clients can see what’s there. Plus, clients can give feedback in the app, so you can keep approvals, revisions and the like in one central location. And there’s never any charge for client access.

Pricing:

There are a lot of things to like about Basecamp, but perhaps the best feature is the pricing structure for the Pro Unlimited plan. Pay $299 per month with no per-user charge. You get access to all the general task management software features that Basecamp offers, plus an increase in storage to 5TB and 24/7 priority support.

Unfortunately, there’s no free plan from Basecamp anymore. You can try it for free, but freelancers and small teams will need to pay $15 per user, per month after the trial. This plan gives you up to 500GB of storage per month, but there’s no limit on the features.

Learn more: Read our full Basecamp review.

Who should use it:

Especially for large teams, Basecamp’s fee-free pricing is attractive—you’ll never pay a per-seat cost and you’ll get every feature and no limits on projects, users or clients.

Wrike serves a variety of sizes of businesses with its five different plans, from Free to Pinnacle. If you have the budget for it, the Pinnacle plan gives you the ability to create a custom solution with advanced resource planning features for specific teams in your company. Creative, marketing, product management and IT teams have different task management needs, so you can get the right templates, automations and communication tools and make the best task management software that’s right for you.

Pricing:

The plans are generous with features, storage space and users—the free plan allows for unlimited users and 2GB of storage per account—but for specific features, you’ll have to upgrade to a high-tier plan. If you want Gantt charts, you’ll need at least the Team plan, which costs $9.80 per user, per month, and has a five-user minimum. The good news is you can opt for month-to-month, which helps if you don’t have the funds to pay upfront.

Business, Enterprise and Pinnacle plans require you to pay annually, and those plans start at $24.80 per user, per month, which may be too rich for some small business budgets. It’s at these levels that you unlock the various custom features, such as custom fields, workflows and item types. You also get real-time reports, workload charts and you can set user permissions. Wrike allows guest access and approvals in the Business plan and up, along with file proofing.

Learn more: Read our full Wrike review.

*Pricing is billed annually

Who should use it:

Wrike is best suited for larger companies with specific project, task and collaboration management needs. The customized solutions for departments are pricey but could be just what you need for the right amount of organization and automation.

Trello is one of the simplest task management tools around. It’s easy to learn and use, whether you have experience or not, which is why we consider it one of the best task management software available. It relies heavily on the Kanban-style board with drag-and-drop cards, making it accessible to anyone.

Aside from the simple task management features and project creation, it has a visual interface, so it’s easy to see where projects are in the process. You can create lists full of cards and name those lists whatever you want, such as “in progress,” “needs approval” and “done.” Leave comments on cards, add files and create labels to make it easy to search your projects to find what you need.

Pricing:

The free plan is generous—there are no limits on users or cards for your account. You will be limited to ten boards and 10MB per file upload. Plus, you’ll only get 250 Workspace command runs each month.

Workspace command runs are Trello’s version of automations. If you need more, you have to upgrade to a paid plan, which starts at $5 per seat, per month (paid annually). On the low-tier plan, you get 1,000 automations per month across your account. It’s at this plan level you can invite guests to a single board, which is helpful for collaboration or client feedback. Your storage is increased to 250MB per file.

For views other than the visual Kanban board, you need to upgrade to the Premium plan, which includes calendar, timeline, table, dashboard and map views. All plans can set up integrations (Trello calls them Power-Ups) with more than 200 third-party apps, including Slack, Dropbox, Google Drive and Hootsuite.

Learn more: Read our full Trello review.

*Pricing is billed annually

Who should use it:

New users of project or task management software will appreciate how easy it is to learn Trello. Plus, its generous free plan makes it an ideal starting point for new small businesses.

Smartsheet offers a handful of views for all users, including Gantt, grid, card and calendar views. All plans include unlimited sheets and viewers, making it easy to create multiple projects and share them with users on your account. Smartsheet also gives every account automations for workflows but limits the low-priced plans to 250 automations per month.

Pricing:

Plans start at $7 per user, per month (paid annually). The low-priced plan (Pro) maxes out at 10 users, at which point you’ll have to upgrade to the Business plan, which costs $25 per user, per month (paid annually and has a three-user minimum).

Client and collaborator access is limited to Business and Enterprise plans, and you can do so in two different ways: invite them as editors or publish a sheet, report or dashboard as a view-only document.

Learn more: Read our full Smartsheet review.

*Pricing is billed annually

Who should use it:

Smartsheet offers similar features to other task management software, but it’s best used by those who prefer spreadsheets for projects and tasks. It’s like a more powerful, upgraded version of Microsoft Excel.